Privacy Policy

1. Who We Are

JobMatchedCVs is a trading name of The Hire Hub Careers Limited, a company registered in England and Wales under company number 16117734.

Registered office:
31 Selham Close
Crawley
England
RH11 0EH

Email: hello@jobmatchedcvs.co.uk

Telephone: 01273 111 321

The Hire Hub Careers Limited is registered with the Information Commissioner's Office (ICO) as a data controller.

You can find information about data-controller registrations through the ICO Register of Fee Payers .

2. Who This Policy Applies To

This Privacy Policy applies to personal information processed by JobMatchedCVs in connection with:

• Employers and prospective business clients.
• Hiring managers and business decision-makers.
• Individuals identified during candidate searches.
• Candidates who communicate with us.
• Visitors to our website.
• People who contact us through email, telephone or website forms.

3. Personal Information We Collect

The information we process depends on the nature of our relationship with you.

Employer and Business Contact Information

• Name and professional job title.
• Business email address and telephone number.
• Employer name and business location.
• Vacancy details and recruitment requirements.
• Business correspondence and enquiries.

Candidate Information

• Name and professional contact information.
• Employment history and professional experience.
• Qualifications, skills and professional achievements.
• Location and relevant employment preferences, where available.
• CV information and professional-profile details relevant to a vacancy.
• Communications with candidates where contact takes place.

We aim to limit candidate information to what is reasonably necessary for a legitimate recruitment purpose.

We do not seek to collect sensitive personal information unless there is a specific lawful reason for doing so.

4. Where We Obtain Information

We may obtain personal information from:

• Information provided directly by employers or candidates.
• Recruitment CV databases and job-search platforms.
• Professional networking websites, including LinkedIn.
• Publicly accessible company websites and professional directories.
• Published job advertisements.
• Business correspondence and website enquiries.

Our use of third-party sources is subject to applicable law and any contractual restrictions imposed by the source.

Information being publicly accessible does not, by itself, mean that it can be used or shared without complying with data-protection law.

5. How We Use Personal Information

We may use personal information to:

• Respond to enquiries from employers and prospective clients.
• Identify businesses with recruitment requirements.
• Communicate with relevant business decision-makers.
• Understand and assess recruitment briefs.
• Search for individuals with potentially relevant professional experience.
• Evaluate the relevance of candidate information to particular vacancies.
• Contact candidates about employment opportunities.
• Provide agreed recruitment sourcing services.
• Manage business records, invoices and service communications.
• Maintain website security and comply with legal obligations.

6. Our Lawful Bases for Processing

Under UK GDPR, we must have a lawful basis for processing personal information.

Depending on the circumstances, these may include:

Legitimate Interests

We may rely on legitimate interests for proportionate business-to-business communications, recruitment research and certain candidate sourcing activities where an assessment supports that basis.

This requires us to consider the purpose, necessity and impact of the processing, including individuals' reasonable expectations and their rights and interests.

Contractual Necessity

We may process information where necessary to enter into or perform a contract with the individual concerned.

Legal Obligations

We may process information to meet applicable legal, accounting or regulatory obligations.

Consent

Where consent is required for a particular activity, we will seek it and provide an appropriate way to withdraw it.

The lawful basis applicable to a particular activity depends on its circumstances. We do not treat legitimate interests as automatic permission to use or disclose personal information.

7. Candidate Information and Employer Introductions

As part of our recruitment sourcing services, we identify individuals whose professional experience may be relevant to vacancies being recruited for by our clients.

Depending on the agreed assignment and applicable permissions, this may involve preparing candidate summaries or sharing relevant professional information with a prospective employer.

In some circumstances, candidate information may be considered for disclosure before we have communicated directly with the individual.

Where appropriate, we may provide anonymised information initially.

We recognise that individuals have rights concerning the use and disclosure of their personal information.

8. Who We Share Information With

Depending on the circumstances, we may share relevant information with:

• Employers receiving agreed recruitment sourcing services.
• Technology providers supporting our business operations.
• Email, hosting and secure data-storage providers.
• Professional advisers where reasonably necessary.
• Regulators or public authorities where legally required.

We aim to share only the information reasonably necessary for the relevant purpose.

We do not sell candidate CV databases to unrelated third parties.

9. How Long We Keep Information

JobMatchedCVs does not maintain a permanent database of candidate CVs or profiles.

Candidate information is accessed or obtained in connection with specific recruitment assignments.

Downloaded candidate CVs and profiles are deleted from our working files when the relevant assignment is completed.

Certain information may remain in business correspondence, service records, invoices, system logs or backups where retention is necessary for a legitimate purpose or legal obligation.

We retain business records and other personal information only for as long as reasonably necessary for the purposes for which they were collected, including applicable legal, accounting and regulatory requirements. Information is then securely deleted or anonymised in accordance with our retention procedures.

10. How We Protect Information

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, alteration and disclosure.

The safeguards used depend on the nature and sensitivity of the information and the systems involved.

No internet-based system can be guaranteed to be completely secure.

11. International Data Transfers

Some technology providers used in delivering our services may process or store information outside the United Kingdom.

Where personal information is transferred internationally, we will assess whether an appropriate transfer mechanism or other lawful safeguard is required.

International transfers must comply with applicable UK data-protection law.

12. Your Data Protection Rights

Depending on the circumstances, you may have the right to:

• Request access to personal information we hold about you.
• Ask us to correct inaccurate or incomplete information.
• Request deletion of information in certain circumstances.
• Object to processing based on legitimate interests.
• Request restriction of certain processing activities.
• Request data portability where the legal conditions apply.
• Withdraw consent where processing relies on consent.

To exercise your rights, please contact hello@jobmatchedcvs.co.uk .

We will respond in accordance with applicable data-protection law.

13. Privacy Information for Candidates

Where we obtain personal information indirectly, we will consider our transparency obligations under UK GDPR Article 14.

This may require us to provide privacy information within one month of obtaining the information, at first communication, or before or at the time of first disclosure, depending on the circumstances.

We will assess whether any applicable legal exception applies.

14. Website Cookies

Our website may use cookies and similar technologies for essential functionality, security and, where applicable, analytics.

Further information about the cookies used and your available choices can be found in our Cookie Policy .

15. Complaints

If you have concerns about how we handle personal information, please contact us first so that we can investigate.

You also have the right to complain to the Information Commissioner's Office (ICO), the UK's independent data-protection regulator.

Information about complaints is available through the ICO website .

16. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our services, data-processing activities or legal requirements.

The latest version will be published on our website with its updated date.

17. Contact Us

For privacy enquiries or requests concerning your personal information, please contact:

JobMatchedCVs
The Hire Hub Careers Limited
31 Selham Close
Crawley, England, RH11 0EH

Email: hello@jobmatchedcvs.co.uk

Telephone: 01273 111 321

ICO registration: ZC230472